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Distribution/Display of Promotional Materials

Section K: School/Community Relations

Policy Title: Distribution/Display of Promotional Materials
Policy Code: KHC

Print Version (in PDF)

Non-school promotional material is that material not under the control of the District which may be in a variety of mediums. Without exhaustion this may include but is not limited to pictures, flyers, items with a visual or printed message, electronic representations, and other visual and auditory representations.

Non-school promotional material other than that which provides financial benefit to the educational program as determined by the Board will not be allowed on school property during school sessions.

Nonprofit organizations providing activities and instruction for school age students and/or parents or guardians shall be permitted limited display or posting of promotional material for those activities at an individual school site within the guidelines indicated. Authorization shall be premised that the organization will:

  • Agree that any charges for the instruction/activities will be based on and not exceed the cost of providing the instruction/activities;
  • Not use fighting words, obscenities, defamatory speech or encourage disruption of the educational environment;
  • Not provide representations or visuals that are inappropriate as described in The Children's Internet Protection Act;
  • Label all material with the name of the organization;
  • Display the name and telephone number of the local representative for the organization prominently on the promotional material; and
  • Promotional materials must contain the following disclaimer, prominently displayed or affixed to the material:

    The Tucson Unified School District neither endorses nor sponsors the organization or activity represented in this material. The distribution or display of this material is provided as a community service.

The promotional material shall be provided to the school office at the same time as the assurance form to evidence compliance. School personnel shall not use the viewpoint expressed in the material as justification for disallowing the authorization.

Any challenge to a denial to distribute/post promotional materials shall utilize a simplified Alternative Dispute Resolution process as referenced in A.R.S. 15-110(G). Rights of students at public educational institutions; limitations; definition, which stipulates that a student or a student's parent shall not initiate legal action to enforce this section unless the student or the student's parent has done the following:

  • The student or the student's parent shall submit a complaint in writing with the specific facts of the alleged violation to the principal of the school. The principal shall investigate the complaint and respond in writing, including a description of any action taken to resolve the complaint, within fifteen (15) days of receiving the written complaint.
  • If the complaint is not resolved, the written complaint specifying the facts of the alleged violation may be submitted by the parent or student to the Superintendent or designated administrator, who shall investigate the complaint and respond in writing, including a description of any action taken to resolve the complaint, within twenty-five (25) days of receiving the written complaint.

School district legal counsel shall be consulted at any time there is a substantive question or dilemma resulting from a request related to this policy. Challenges originating from a source alleging viewpoint-based denial of authorization shall be referred immediately.

Adopted: August 3, 2004
Revised: December 11, 2012