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Personnel Records and Files

Section G: Personnel

Policy Title: Personnel Records and Files
Policy Code: GBJ
Lead Department: Human Resources

Print Version (in PDF)

Purpose
The District must maintain information about staff members for the daily administration of salary and other personnel policies, for budget and financial planning, for responding to appropriate inquiries about employees, and for meeting the Board's educational reporting requirements. To meet these needs while recognizing the needs for confidentiality, Tucson Unified School District has developed a comprehensive system of personnel records maintenance and control.

Official Personnel File
The District will maintain a complete and current official personnel file for each District employee in the Human Resources Office of the District. Employees may obtain one copy of their personnel file at no cost. Former employees may obtain a copy of their personnel file for a reasonable fee as set forth in Policy Regulation GBJ-R.

Other Personnel Records
The District will maintain in separate file records regarding payroll and benefits, medical and health records and required immigration form(s). Duplicates of these records and reasonable requests for research of these records are available to the employee for a reasonable fee as set forth in Policy Regulation GBJ-R.

Confidential Information
Most information regarding personnel information and records are confidential and may only be shared as defined in the regulation.

Adopted: June 21, 2005
Revised: December 12, 2012 (cross reference correction only)
Reviewed: April 16, 2013

LEGAL REF.:
A.R.S. 15-302
15-502
15-537
23-926
23-1361
23-1362
38-233
39-121 et seq
41-1482

CROSS REF.: KDB - Public's Right to Know/Freedom of Information
CCD – Treatment of Confidential Information